How to set up and activate the Tax Guard Monitor

This tutorial explains how to configure, activate, and analyze results from a Tax Guard Monitor in CDQ. The Tax Guard Monitor asynchronously qualifies the Business Partners stored in a data mirror against official tax and business registers, checking whether the VAT identifier, name, and address of each partner are consistent with the reference data. This lets you continuously verify VAT compliance across your data instead of running manual, one-off checks.

Learning Goals

In this tutorial, you will learn how to:

• activate the tax data sources used for qualification
• create a Tax Guard qualification configuration
• create and activate a Tax Guard Monitor
• generate and interpret a qualification report

To go through the tutorial, you have to log in to the CDQ Cloud Apps.

Click on Sign In and enter your username and password.

Qualification relies on official registers that must be activated for your organization before the monitor can use them. VIES is used by default for European Union Business Partners, while some sources, for example AT.FON, require additional credentials. You activate and configure these sources in Step 2.

CDQ is integrated with a range of official tax and business registers that act as reference data for qualification. Before these sources can be used by a Tax Guard Monitor, they must be explicitly activated. Activation is a one-time process for the entire organization, and once completed the activated data sources can be used across all workspaces.

1. Navigate to Global Settings.
2. Locate the data source you want to activate. You can filter the list by country of origin, name, and activation status.
3. Open the Settings for the required data source and modify it:
   • provide the necessary credentials (if the source requires them),
   • activate the source using the activation toggle,
   • click Save credentials.

CDQ currently provides qualification against 18 official registers. VIES covers (by default) the European Union, while additional registers extend coverage to countries outside the EU. Keep in mind that the European Union registers differ in their abilities to qualify EU Business Partners. For more guidelines please look carefully into the Understanding the Qualification Process article.

The Tax Guard Monitor is driven by a qualification configuration that selects a qualification profile. The profile determines which registers are queried and how the identifier, name, and address are checked.

1. Select the Tax Guard Qualification Configurator cloud app.
2. Click Create, provide a name for the configuration, and click Create again.
3. In the configuration table, confirm that the new configuration has a unique number assigned, then select it for editing.
4. In the details section, choose a Qualification Profile:
   • EU TAX QUALIFICATION, qualifies European Union Business Partners, using VIES by default (and AT.FON when required for German partners),
   • WORLDWIDE TAX QUALIFICATION, extends qualification to registers outside the European Union.
5. If you want to change the usage of the selected profile you can select data sources that you want to employ (in this case only selected data sources will be used).
6. Choose proper features on or off (if needed).
7. Click Save Configuration.

The Tax Guard Monitor processes the Business Partners in a data mirror asynchronously and applies the qualification configuration created in the previous step.

1. Go to the Data Clinic cloud app.
2. Click Add New Data Monitor.
3. Configure the new monitor:
   • select the Data Sources for which the monitor should be turned on,
   • choose Qualification for the Monitor Type,
   • choose the Tax Guard qualification configuration created in Step 3,
   • select a Validity span (optional).
4. Click Create New Data Monitor to save.
5. Wait until the job for the new monitor is finished.

Once the monitor has finished, generate a report to review the qualification decisions.

1. In the Data Clinic app, open the Reports tab.
2. Click Generate New Report and configure it:
   • provide a Report Title,
   • choose a report type, Tax Guard Qualification Report for a report,
   • select the same Data Sources used for the monitor,
   • limit the report to specific countries if needed,
   • choose a file format (optional).
3. Click Generate to start the report job.
4. Wait until the job is finished, then Download the report.

Each qualified element (identifier, name, city, street, postcode) is evaluated by a distinct business rule that returns one decision. The report presents these decisions per Business Partner and per data source.

The overall decision for each Business Partner is derived from the individual decisions using this hierarchy, where the rightmost result wins: NOT_PROCESSED < NO_INPUT_PROVIDED < VALID < NO_REFERENCE_AVAILABLE < INVALID < EXECUTION_ERROR.

You have activated the tax data sources, created a Tax Guard qualification configuration, set up and activated a Tax Guard Monitor, and generated a qualification report. Your Business Partners are now qualified against official registers, and the report shows, per partner and per data source, whether the identifier, name, and address are consistent with the reference data.

• Understanding the Qualification Process
• How to set up and activate Duplicate Guard Monitor
• How to generate reports in the Data Clinic
• How to create an API key
• Data Sources catalog
• Tax Guard product page

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